The following questions are information you should consider when selecting a site for a wedding reception, party or banquet. These questions apply no matter which site you are looking at. We have provided the answers for Stony Point Hall below each question.
Q. How long can my event be?
A. When you book an event at Stony Point the venue is available to you all day. The hall opens at 8am and you are allowed to stay until 1am the following day. Music must be turned off at Midnight per county zoning laws.
Q. Are the flower girls or guests permitted to throw flower petals, birdseed or rice?
A. Yes, we permit you to throw only organic materials. Flower Girls are welcome to throw real flower petals. We recommend bluegrass seed for the guests to throw after the ceremony/reception. If you would like to throw any other type of seed you will need to microwave it for 2 minutes to neutralize it.
Q. Will the hall accommodate all of my guests comfortably?
A. Stony Point Hall can seat up to 299 guests for dinner, with room for a dance floor and buffet tables. The indoor hall is heated and air conditioned for year-round comfort. Outdoor covered porches allow guests to step out even in poor weather.
Q.Does the facility have adequate parking? Does it include handicapped parking?
A. Stony Point Hall has 47 parking spaces adjoining the hall, with an additional 40+ parking spaces nearby. Two handicapped spaces are immediately next to the hall entrance.
Q.Are we permitted to set off fireworks?
A. We do not allow any type of firework to be lit off on the property or surrounding area. This includes any and all types of fireworks such as fountains, snakes, firecrackers, or mortars. The exception is on the day of the 4th. For full details, read this blog.
Q.Are there adequate restroom facilities?
A. Two restrooms are provided (men and women), with ten total toilets, including handicapped facilities.
Q.Is the dance floor large enough?
A. You can make the dance floor as large as you like, just leave an open space on the floor. We do have built-in dance lights available for rent that cover nearly 1/3 of the hall.
Q. Is there a public address system?
A. We have a built-in public address system available for rent that is setup to accomodate speaking, background music or DJ music. One wireless and one corded microphone are available for use. An outdoor sound system, projector, and dance lights are also available.
Q. Is security necessary? If so, will you provide it?
A. We do not believe security is necessary at our facility. The Hall is on private property in the country. There is no risk of the general public “inviting” themselves to an event. If the nature of your event is such that security is necessary, it will have to be provided by an outside agency. One of the owners is on-site during your entire event to keep an eye on things.
Q. Are there enough electrical outlets for the entertainment?
A. We provide plenty of electrical outlets to serve entertainers, food service and additional lighting.
Q. Am I required to use your food and beverages?
A. We are open to any outside catering source, or do-it-yourselfers.
Q. Are there enough tables and chairs?
A. We provide enough round-top tables to seat 299 guests, and have 500 chairs. If you desire banquet style tables for guest seating, you will have to bring them in. We do provide a few banquet tables for food, drinks, gift tables, etc. Chairs can be used indoors or outside for ceremonies or activities. Once booked you can use our table layout tool to arrange the way you want them!
Q. How early can I get in to set up?
A. On the day of your event, the Hall will be open by 8am. If you wish to have access earlier that day, we can certainly arrange it. If the hall is not booked for an event the day before, we can arrange to have it available for setup after 4pm on that day.
Q. Do you have any decorations I can use?
A. Please check our Rental Items pages for decor items. The hall itself has some built in decoration. The upper walls are covered in sheer white curtains. The ceiling is draped with white fabric swags in an “X” pattern, with soft twinkle lights. There are also four columns along the walls that are covered in circular floor to ceiling white curtains. Inside these columns we have theater lighting that can be set to nearly any color. This lighting washes the curtained columns in color and creates a very special effect!
Q. By what time must I be out?
A. The music for an event must end by midnight, a cleanup/breakdown crew may stay till 1am.
Q. Will I be responsible for cleanup?
A. We ask that all trash be bagged and placed in the dumpster, and all decorations that you wish to keep be removed. We will do the final cleanup such as sweeping and mopping. If you wish to have us handle the entire cleanup, that can be arranged for an additional fee.
Q. Will someone be on hand to let the caterer, florist, baker, etc., in?
A. Yes, just let us know when these people are scheduled to arrive, and we will be on hand to let them into the Hall. We live on-site, so someone is almost always here.
Q. How much is the rental fee and what is included?
A. Go to Hall Rental to see the rental fees. Tables, chairs, ceremony, and basic hall setup is included.
Q. Does the rental fee include gratuities and tax?
A. Tax is included, and there are no hidden gratuities or extra charges. Some rental items do require sales tax.
Q. How much are the extras?
A. Go to Services to see the extras available and their rental/purchase price.
Q. How soon must the Hall be reserved?
A. We will entertain rentals the day before an event, but do not recommend it. Certain times of the year can fill up fast. Also, if you want the tables and chairs setup we need a few days notice. It is in your best interest to reserve the hall as soon as possible, but we are willing to book the day before if it is available. Contact us at 785.594.2225 or email@example.com for date availability.
Q. How much is the deposit? When is it due?
A. One half of the rental fee is your deposit. The deposit is required to formally reserve the hall. The balance of the hall rental are due 30 days prior to your event. Rental items and ice can be paid up to the day of your event.
Q. What is the cancellation policy?
A. Cancellations result in forfeiture of the deposit.
Q. What measures are taken for alcohol liability?
A. There are two ways you can provide alcohol for your guests. One is to hire a caterer or alcohol provider with the proper license to sell and serve alcohol. Or, you can provide it yourself under certain guidelines. We have a supplemental contract that covers these guidelines. In either case, Stony Point Hall holds itself not responsible for the proper service of alcohol.
Q. Can I put up temporary signs directing my guests to the hall for my event?
A. Yes, Douglas County permits temporary signs so long as they are in place no more than two days. We may request that you remove any temporary signs at the end of your event.
Q. Available Dates
A. There are no blackout dates for Stony Point Hall, we are available 365 days of the year! (366 days every 4 years!) Contact us at 785.594.2225 or firstname.lastname@example.org for specific date availability. We book up fast, so reserve your date early!
A. An outdoor rose garden is available for wedding ceremonies. The ceremony charge is included in your hall rental, and covers chair setup and removal. If you have more than 250 guests, some chairs must be moved indoors prior to the reception. We will provide staff to handle that, but some assistance would be appreciated!
Q. Community Service
A. Here at Stony Point Hall we believe “waste not, want not.” Any cut flowers that you do not want after your event will be donated to Vintage Park Assisted Living Community in Baldwin City. All glass, aluminum cans and cardboard left will be recycled. Any left over food will be donated to those in need.
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